Office Administrator

Job Title  Office Administrator / Facility Management

Desired Work Experience 5 + Years

Location DRC Congo

Industry Construction

Job Description   Providing office support to our team of employees, including booking of courses, and events, sending emails and general administrative duties Keeping well-organised and up to date files and records of business activity, and ensuring that documents are saved and referenced correctly on our company data base. Collating and saving weekly site return information, and pulling together  and maintaining information for KPIs. Ensure all drawings are referenced and distributed efficiently Interacting with clients and visitors either on the phone or in person, and generally meeting and greeting visitors to the office. Answering phones, connecting calls to the appropriate department, and where necessary, taking phone messages and passing them on  Manage the service and MOTs of company vehicles,  Matching of delivery notes with appropriate invoices   Updating project directories and issuing throughout the team Preparing documents by printing, copying, and scanning, as well as filing in the correct place  Scheduling appointments and events  Participating in meetings, sending out reminders, taking meeting minutes and chasing actions from attendees Chasing the return of information from sub-contractors Finding and booking accommodation for the site team as required Maintaining and updating training files, ensuring that all refresher training is carried out in good time, and all records are accurate and up to date.